Key points in brief

  • The most important question before choosing: will the process be clicked through again, or is there already a video?
  • Scribe, Tango and Snagit capture a process while you click through it.
  • By their own account, Guidde, Trupeer and ScreenApp also process uploaded videos.
  • Yoomind creates an illustrated guide from an uploaded screen recording and, if required, a narrated demo.
  • Every automatically created guide should be compared step by step with the real process before it is passed on.

Capturing live or processing an existing video

With live capture, a program or browser extension runs while someone clicks through the process. Every click becomes a step with a screenshot. This is fast, but it requires the process to be carried out again specifically for the guide.

With the second option, the recording is the starting point: a screencast with a spoken explanation, a recorded briefing or a training video. The tool recognises the steps in the video and writes the guide to go with it. This option fits when the knowledge has already been recorded, or when the person who has mastered the process should only have to demonstrate it once.

The tools at a glance

The information comes from the vendors’ websites and help pages, as of 11 November 2026. The order is alphabetical.

  • Guidde (guidde Inc.): creates video guides with an AI voice and a step-by-step document from recordings. Capture is via a browser extension or desktop app. According to the help centre, existing MP4 videos can also be uploaded.
  • ScreenApp (ScreenApp Pty Ltd, Sydney): records the screen or processes uploaded videos and video links. The AI writes work instructions with chapters and timestamps from them. The vendor describes its approach as video-based and distinguishes it from one screenshot per click.
  • Scribe (Colony Labs, Inc., San Francisco): captures processes via a browser extension for Chrome and Edge or a desktop app for Windows and Mac and turns them into guides with screenshots. According to the help centre, video recordings can also be imported, depending on the plan.
  • Snagit (TechSmith Corporation, East Lansing): program for screenshots and screen recordings on Windows and macOS. The Step Capture feature automatically creates a step-by-step guide while you click through a process.
  • Tango (Tango Technology, Inc., San Francisco): captures the click-through of a process and creates a step-by-step guide with screenshots, highlights and descriptions from it.
  • Trupeer (Trupeer AI): turns a screen recording into an edited video and a step-by-step document with screenshots. Recording is via a Chrome extension. According to the documentation, existing recordings can also be uploaded.
  • Yoomind (Yoomind GmbH, Stuttgart): you upload a screen recording. The Stepcast feature creates a guide from it and places the matching screenshot from the recording at each step. A narrated demo can also be created from the same recording. Before it is passed on, every step is compared with the original recording.

We have not tested the other vendors’ tools ourselves. Features and plans change; the information on the vendors’ own pages is authoritative.

Which tool suits which situation?

  • The process runs in the browser and will be clicked through again anyway: live capture is suitable for this, for example with Scribe or Tango.
  • The process runs in a desktop program: Snagit is a desktop program, and Scribe and Guidde also offer desktop apps.
  • A video already exists, for example a recorded briefing: then you need a tool with video upload, such as Guidde, Trupeer, ScreenApp or Yoomind.
  • You need an explainer video as well as the guide: Guidde, Trupeer and Yoomind create both from one recording.
  • A long recording should become more than a guide, such as learning modules and handouts: our SETREX screencast case study in the Guides section shows what this can look like.

What to look out for

  • Confidential data: screen recordings often contain names, customer data or prices. Clarify where the recording is processed and whether content can be obscured.
  • Review: compare the sequence, the button labels and the image sections with the real process before the guide goes to others.
  • Keeping it current: after a change to the software, the guide has to be created again. Check how much effort that takes.
  • Output: check whether you can provide the guide where your team looks things up, for example in the help portal or the wiki.
  • Recording: talk while you record. A spoken explanation gives the AI more clues for the steps than a silent recording.

Sources and date

As of 11 November 2026. The information on the vendors comes from their own websites and help pages: guidde.com, scribe.com, screenapp.io, techsmith.com, tango.ai and trupeer.ai.

Yoomind publishes this comparison and is itself a vendor. If a detail is no longer correct, write to us at info@yoomind.com. We will correct it.

Frequently asked questions

Can I create a guide with screenshots from an existing video?+

Yes, with a tool that processes uploaded videos. By their own account, these include Guidde, Trupeer and ScreenApp. In Yoomind you upload the screen recording, and Stepcast places the matching screenshot from the video at each step.

What is the difference between live capture and video upload?+

With live capture, the tool records while you click through the process and turns every click into a step. With video upload, a finished recording is the starting point. The tool recognises the steps in the video, even if the recording is older.

How accurate are automatically created guides?+

As accurate as the recording and the review afterwards. The tools recognise steps and place screenshots, but they can mix up a sequence or name a button incorrectly. So compare every step with the real process before you pass the guide on.

Why not simply share the video?+

Because it is hard to look things up in a video. Anyone stuck on a single step has to find the right place and rewind several times. In an illustrated guide, every step stands on its own with an image, so you can jump straight to it and read along while you work.